3 Ways Optical Character Recognition Can Benefit Your Business

Ilyes Talbi
4 min readNov 10, 2022

If you’re running a business, it’s important to have efficient systems in place for managing data. Optical character recognition (OCR) can be a valuable tool for streamlining data entry and increasing productivity. In addition, OCR can improve accuracy and reduce costs associated with manual data entry. Additionally, OCR can enhance customer service by providing quick and easy access to information.

Photo by Andrea Piacquadio on Pexels

In this blog post, we’ll discuss the benefits of optical character recognition for businesses. We’ll also explain how OCR works and highlight some of the best OCR software options for businesses.

The Benefits of Optical Character Recognition for Businesses.

The use of optical character recognition (OCR) can greatly benefit businesses by streamlining data entry and increasing productivity. OCR technology allows businesses to convert scanned images of text into editable digital text quickly and easily. This eliminates the need for manual data entry, which can be time-consuming and prone to errors.

In addition, OCR can be used to automate tedious and repetitive tasks such as extracting data from invoices or business cards. This can free up employees’ time so they can focus on more value-added activities.

OCR can also help businesses become more efficient and organized by reducing the amount of paper documents that need to be stored. Digitizing documents using OCR makes it easy to search, retrieve, and share them electronically. This can save space and reduce costs associated with printing, storing, and managing paper documents.

How Optical Character Recognition Works.

There are two main steps in the process of converting images to text using optical character recognition: scanning and recognition.

When you scan an image, the scanner converts the physical image into a digital file. This digital file is then fed into an optical character recognition program, which “reads” the characters in the image and outputs a text file.

The accuracy of optical character recognition depends on a number of factors, including the quality of the scanned image, the resolution of the scanner, and the sophistication of the OCR software.

The Different Types of Optical Character Recognition.

There are two main types of optical character recognition: desktop OCR and web-based OCR.

Desktop OCR software is installed on your computer and can be used to convert images stored on your hard drive or inserted into your computer via a scanner or camera. Web-based OCR services, on the other hand, allow you to upload images from your hard drive or enter a URL to an online image for conversion.

The Best Optical Character Recognition Software for Businesses.

There are a number of free and open source optical character recognition software programs available that can be very beneficial for businesses. Some of the most popular programs include:

Tesseract: Tesseract is an open source OCR engine that was developed by Google. It is considered one of the most accurate OCR engines available and can handle a wide variety of languages.

OCRFeeder: OCRFeeder is a graphical user interface for using OCR engines, which makes it very easy to use. It also includes many features that can be very helpful for businesses, such as the ability to recognize multiple languages and output to a variety of formats.

Cuneiform: Cuneiform is another open source OCR engine that has a wide range of language support. It also offers many features that can be very beneficial for businesses, such as the ability to process images in various formats and output to multiple text formats.

Commercial Optical Character Recognition Software.

There are also a number of commercial optical character recognition software programs available that can be very beneficial for businesses. Some of the most popular programs include:

ABBYY FineReader: ABBYY FineReader is a highly accurate OCR program that offers many features that can be very helpful for businesses, such as the ability to recognize multiple languages, output to various formats, and convert images to PDFs or searchable PDFs.

Adobe Acrobat: Adobe Acrobat comes with several different tools for working with PDFs, including an optical character recognition tool that can be very helpful for businesses. It offers many features that can be beneficial, such as the ability to export PDFs as editable Word or Excel files, or convert them into searchable PDFs.

Conclusion

As businesses increasingly look for ways to improve efficiency and cut costs, optical character recognition (OCR) provides a compelling solution. OCR software can streamline data entry, improve accuracy, and reduce costs associated with traditional data entry methods. Additionally, OCR can enhance customer service by providing quick and easy access to data stored in paper documents.

When considering an OCR solution for your business, it is important to understand how OCR works and the different types of software available. OCR involves converting images of text into machine-readable text files. There are two main types of OCR software: free and open source solutions, and commercial solutions.

Free and open source solutions are a great option for businesses on a tight budget. However, these solutions often lack the features and functionality of commercial options. Commercial OCR software typically offers more accurate results and comes with a variety of features designed to make data entry easier and more efficient.

When choosing an OCR solution for your business, be sure to consider your specific needs and budget. Free and open source solutions may be a good option for small businesses on a tight budget, while commercial solutions may be a better choice for larger businesses with more complex data entry needs.

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Ilyes Talbi

HEY! I am Ilyes. Freelance computer vision engineer and french bloger. I will help you to discover the world of AI :)